Does your company still match invoices and delivery notes manually?
If every time an invoice arrives you have to go searching for delivery notes in physical folders or e-mails, recording data in Excel and, in addition, making endless calls to confirm approvals by department, you are probably wasting valuable time (and, probably, patience).
The problem of manual invoice management
Many companies face these same challenges before automating their document management process:
- Endless emails with inquiries and confirmations.
- Outdated Excels that make control difficult and generate errors.
- Manual checks one by one, which is very time-consuming.
- Involvement of too many people, resulting in errors, delays and loss of control.
This situation not only increases the workload of the team, but also generates operational inefficiencies, which can result in unnecessary cost overruns and lack of control over processes.
The solution: Automation of the invoicing and validation process
The good news is that, thanks to digitization and automation, companies can completely transform their document management and leave manual processes behind. How? Through technological solutions that allow them:
- Intelligent indexing, which recognizes invoice and delivery note data without the need for manual entry.
- Automatic relationship between invoices, delivery notes and orders, without human intervention.
- Customized approval flows, tailored to cost centers, locations or amounts.
- Centralization of information, accessible in seconds without the need to search through multiple folders.
- Integration with ERP and accounting software, facilitating data entry and eliminating repetitive tasks.
- Preparation for the Crea y Crece Law, with integrated electronic invoicing and compliance with current regulations.
Success stories: Tangible results
Companies that have implemented this technology with us have seen significant improvements in their daily operations. Some concrete examples:
- A company in the industrial refrigeration sector reduced invoice validation time by 70%.
- A food company automated its management and managed to reduce its operating costs by 40%.
- Many other companies have stopped wasting time on repetitive tasks and have gained in focus, control and efficiency.
Discover how to transform your business
If your company also wants to optimize the Finance and Administration department, we have prepared a free class where we show you exactly how this system works in practice.
👉Click here and and sign up to see it. You’ll be surprised how much time and resources you can save with automation.
Remember, if you are ready to optimize your document management or you still have doubts about how to take the next step, at CIM ECM we can help you. We are specialists in document management and automation solutions, and many companies have already improved their efficiency with our help. Let’s talk and find together the best solution for your business!
