In today’s business world, technology and digitalization have become fundamental elements for the development of any business. Companies take giant steps trying to “digitally transform” without ever reaching the end, and the truth is that there is no end, from our point of view, the secret is that digital transformation is a constant change and you must always keep your eyes open to take one more step, there is no end point.
It is not only about digitizing processes but also about rethinking the entire functioning of your company: operations, tools, strategies, processes…
To understand word by word what the term “Digital Transformation” means: To transform means to make someone or something change shape, on the other hand, to digitize means to convert every manual process into something digitized, automated…. That said, to prepare for this transformation, we will need to lead step by step this change, but where do I start?
1- Current evaluation of the company
To start a change, we have to understand the current state of the company and make an analysis of it from a zenithal area. Doing a small SWOT will be vital to understand the current state and the needs of the change.
2- Set objectives
Surely 90% of you know the term “SMART objectives”, that is, that they are specific, measurable, achievable, realistic and have a limited duration.
List them, visualize them and pursue the fulfillment of each one of them.
3- Decide which partners and tools will be part of the digitalization process.
Who and with what tools can accompany me in this change?
CIM can help you with process automation with solutions such as Docuware, OpenText or Make to centralize your documentation, ensure regulatory compliance, security or automate your workflows.
4- Train the members who are going to be part of the change.
It is very important that the people who start with the transformation have the necessary training to start the change, know the efforts that they and their teams will have to make, but at the same time see the improvements that will occur in the future in their areas.
5- Don’t want to implement everything at once
Conducting small departmental tests or pilot programs for certain changes will minimize the risks in the changes and ensure that the expansion of the changes in the organization is optimal.
6– Analyze results
As we have said before, Digital Transformation is a road that never ends, but it is important that you measure and analyze the results of the changes you are implementing in the company so that you can readjust in the next modifications and optimize your processes. In short, analyzing data is key.
We hope we have helped you in the difficult task of making this big leap or simply that you have understood what you need, remember that we are experts in document management and process automation solutions. If you want to find out how we can help you on your way to Digital Transformation , you can contact us by clicking here.
See you in the next post!
