{"id":3559,"date":"2025-03-28T11:57:37","date_gmt":"2025-03-28T10:57:37","guid":{"rendered":"https:\/\/cim-ecm.es\/blog\/use-case-invoices-delivery-notes-approvals-and-erp-dump\/"},"modified":"2025-06-06T13:43:28","modified_gmt":"2025-06-06T12:43:28","slug":"use-case-invoices-delivery-notes-approvals-and-erp-dump","status":"publish","type":"post","link":"https:\/\/cim-ecm.es\/en\/blog\/use-case-invoices-delivery-notes-approvals-and-erp-dump\/","title":{"rendered":"Use case: Invoices, delivery notes, approvals and ERP dump"},"content":{"rendered":"\n<p><strong>Does your company still match invoices and delivery notes manually?<\/strong><\/p>\n\n<p>If every time an invoice arrives you have to go searching for delivery notes in physical folders or e-mails, recording data in Excel and, in addition, making endless calls to confirm approvals by department, you are probably wasting valuable time (and, probably, patience).<\/p>\n\n<p><strong>The problem of manual invoice management<\/strong><\/p>\n\n<p>Many companies face these same challenges before automating their document management process:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Endless emails<\/strong> with inquiries and confirmations.<\/li>\n\n\n\n<li><strong>Outdated Excels<\/strong> that make control difficult and generate errors.<\/li>\n\n\n\n<li><strong>Manual checks one by one<\/strong>, which is very time-consuming.<\/li>\n\n\n\n<li><strong>Involvement of too many people<\/strong>, resulting in errors, delays and loss of control.<\/li>\n<\/ul>\n\n<p>This situation not only increases the workload of the team, but also generates operational inefficiencies, which can result in unnecessary cost overruns and lack of control over processes.<\/p>\n\n<p><strong>The solution: Automation of the invoicing and validation process<\/strong><\/p>\n\n<p>The good news is that, thanks to digitization and automation, companies can completely transform their document management and leave manual processes behind. How? Through technological solutions that allow them:  <\/p>\n\n<ol class=\"wp-block-list\">\n<li><strong>Intelligent indexing<\/strong>, which recognizes invoice and delivery note data without the need for manual entry.  <\/li>\n\n\n\n<li><strong>Automatic relationship between invoices, delivery notes and orders<\/strong>, without human intervention.  <\/li>\n\n\n\n<li><strong>Customized approval flows<\/strong>, tailored to cost centers, locations or amounts.  <\/li>\n\n\n\n<li><strong>Centralization of information<\/strong>, accessible in seconds without the need to search through multiple folders.  <\/li>\n\n\n\n<li><strong>Integration with ERP and accounting software<\/strong>, facilitating data entry and eliminating repetitive tasks.  <\/li>\n\n\n\n<li><strong>Preparation for the <a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2022-15818\">Crea y Crece Law<\/a><\/strong>, with integrated electronic invoicing and compliance with current regulations.<\/li>\n<\/ol>\n\n<p><strong>Success stories: Tangible results<\/strong><\/p>\n\n<p>Companies that have implemented this technology with us have seen significant improvements in their daily operations. Some concrete examples: <\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>A company in the industrial refrigeration sector<\/strong> reduced invoice validation time by 70%.  <\/li>\n\n\n\n<li><strong>A food company<\/strong> automated its management and managed to reduce its operating costs by 40%.  <\/li>\n\n\n\n<li><strong>Many other companies<\/strong> have stopped wasting time on repetitive tasks and have gained in focus, control and efficiency.<\/li>\n<\/ul>\n\n<p><strong>Discover how to transform your business<\/strong><\/p>\n\n<p>If your company also wants to optimize the Finance and Administration department, we have prepared a <strong>free class<\/strong> where we show you exactly how this system works in practice.<\/p>\n\n<p>\ud83d\udc49<a href=\"https:\/\/cim-ecm.es\/demo\/\"><strong>Click here and<\/strong><\/a><strong> and sign up to see it.<\/strong> You&#8217;ll be surprised how much time and resources you can save with automation.<\/p>\n\n<p>Remember, if you are ready to optimize your document management or you still have doubts about how to take the next step, at <a href=\"https:\/\/cim-ecm.es\/en\/contact\/\">CIM ECM<\/a> we can help you. We are specialists in document management and automation solutions, and many companies have already improved their efficiency with our help. Let&#8217;s talk and find together the best solution for your business!  <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Does your company still match invoices and delivery notes manually? If every time an invoice arrives you have to go searching for delivery notes in physical folders or e-mails, recording data in Excel and, in addition, making endless calls to confirm approvals by department, you are probably wasting valuable time (and, probably, patience). The problem &#8230; <a title=\"Use case: Invoices, delivery notes, approvals and ERP dump\" class=\"read-more\" href=\"https:\/\/cim-ecm.es\/en\/blog\/use-case-invoices-delivery-notes-approvals-and-erp-dump\/\" aria-label=\"Read more about Use case: Invoices, delivery notes, approvals and ERP dump\">Read more<\/a><\/p>\n","protected":false},"author":5,"featured_media":3449,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[59,60,58,61],"tags":[65,67,63,68],"class_list":["post-3559","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-automation","category-blog-en","category-digitization","category-documentary-management","tag-automation","tag-billing","tag-digitalization","tag-erp-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Use case: 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